Manage all Event Files
Manage all event files from one platform (collect, edit, and download everything from the platform)
Avoid Risk
Avoid risk of losing files or presenters forgetting to bring their USB stick to the event
Easily Update
Easily update meeting information directly from the platform
Communication
Centralized communication with speakers from the platform (overview of all submitted and missing files & presentations)
Overview
Stay on top of all meetings being hosted at a particular venue, accessing an overview from the platform
Presenter Data
Managing all presenter data from the platform means updating the data is easier and less error-prone
Updates
Easily distinguish the latest version of a presentation, as it automatically updates every time the submitter uploads a new file
Assigned Roles
Different personas with assigned roles and permissions
Download
Quickly download one Account Activity Report of all your associations and meetings for financial teams
Event Hosting
Three packages tailored to meet your expectations for event hosting
A Scalable Solution
Whether you have a dozen files to organize or hundreds, we have the perfect solution for your meeting.
Package 1
- Perfect for smaller meetings
- Limited to 30 presentations
Package 2
- Can host up to 50 presentations
Package 3
- Collect and manage up to 80 presentations.
Larger Meetings
More than 80 presentations? No worries, our Presentation Management software can ramp up for larger meetings and host up to 150,000 presentations per year.
Challenges of
Venue Management
Do you host multiple events at your venue during the year? Are you constantly struggling to collect files on time and effectively communicate with presenters? Does keeping track of financial information for every meeting feel like an uphill battle? If so, you’re not alone.
These are all very real challenges that organizers and venue staff face when hosting events. Luckily, at CTI we have over 40 years of experience in the events industry and have developed a solution to ensure seamless and efficient small venue meetings. Keep reading to learn about the features.
Venue-Wide
Meetings Overview
It is usual to have numerous meetings taking place in the same venue. But keeping track of dates, speaker communication, and file collection can be tricky! Our venue presentation management software offers a comprehensive overview of all the meetings hosted in a particular venue.
At a glance, you’ll have access to the meeting agenda, including information on which presentations are ready and which ones require files. This feature allows you to easily spot and contact any presenters who have yet to upload their presentations.
Ensuring Updated Files
Speakers might need a few tries before getting the final version of their presentation. Our software eliminates the headache of juggling different file versions, countless emails with changes, and a mishmash of file types. Presenters can conveniently upload their files directly from the Speaker-Ready Room and make as many updates as necessary before their session. The best part? The latest version always prevails, ensuring that you always stream the correct presentation during the event.
Software Tailored
To Your Needs
Every event is unique. That’s why we offer three diverse packages
designed specifically to cater to your AV or venue’s requirements. No matter the size of your event, meeting duration, or number of presentations, we have the perfect solution for you! Schedule a call with one of our experts to discover the right package for you.
Key Features
Centralized Presentation File Management
Centralized Presentation File Management Say goodbye to the stress of lost files, forgotten USB-sticks, and invalid file types. Our robust platform acts as a centralized hub for all your event files. With one click, staff members can easily download all the necessary files for the meeting.
Centralized Communication
Save valuable time by sending bulk emails to speakers with a single click. Depending on the package you choose, you can message them from a personal email, or from the system email itself.
Efficient Version Control
No more confusion over different presentation versions. Our platform automatically updates presentations with each new upload, helping you effortlessly distinguish the latest version.
Easy Updating
Manage meeting and presenter information on the go. Start organizing your meetings with minimal information (event’s dates and location, for example), and update it as you gather more details.
Multiple File Types
We believe in flexibility. Presenters can upload files in PDF, PPTX or MP4 format, all compatible with our software.
Role-Based Access
Give personalized access and permissions to team members. Use different personas to maintain a structured workflow.
According to your Needs
File collection only or session agent included – choose the venue presentation management software that better suits your needs.
Contact Details
Reach out to us in the nearest office.
Chicago
500 North Michigan Avenue,
Suite 800 Chicago, IL 60611, USA
