EXHIBITOR MANAGEMENT SOFTWARE

The best tool to give sponsors and exhibitors the value and visibility they are looking for.

Making Exhibitor Management Easy

exhibitor-management-easy-pic
A man looking at his laptop screen with a tablet on the side.

Visibility

The Key Features

Our exhibitor management software provides a wide range of features that simplify and streamline the exhibitor management process.

Focused eye icon.

Visibility

Our platform offers different ways to present content depending on the exhibitor/sponsor level. Static or rotating banners, as well as logos, can be displayed throughout your meeting site. Higher-level exhibitors can upload large banners for increased visibility. These banners can link to their sessions/satellite symposia, booth, or an external site. We track the impressions and clicks, which exhibitors and sponsors can later access and view through the self-service portal.

Exhibitor booth icon.

Booth Customization

Exhibitors can easily customize their digital booths according to their logo, corporate colors, and add relevant banners and links. Real-time updates ensure that exhibitors can make informed decisions while organizers maintain control over booth availability.

Document and pen icon.

Logistics & Content

cOASIS Exhibitor Management Software provides tools for managing exhibitor logistics, including setup, communication features and interactivity tools. Exhibitors and sponsors can access the portal as well to upload their media content and links to their personal website or social media channels. Organizers can forget about these tasks and give exhibitors and sponsors the freedom that they seek to manage their own content!

Proactive Interaction

You can encourage active engagement by using our exhibitor chats for your 2D or 3D booth. Attendees can send their questions through the chat, even if the exhibitor is offline. Once the booth representative is back online, they can reply to the attendees individually. What’s more, panels can be shared with other booth reps who can send private messages to each other.

We also facilitate interaction and networking through our exhibitor booth:

Icon displaying wo dialogue bubbles in a blue circular background.

1-1 chat

Icon of a hand choosing in between a check mark and a cross.

Polls

Icon of a person in screen during a video call.

Group chat

Email message icon with blue background.

E-mail / in-app messages

Lead Generation Statistics

lead-gen-pic
Streamline process icon.

Streamlined and Efficient Processes

cOASIS Exhibitor Management Software simplifies the exhibitor and sponsor management process, saving time and effort for both organizers and exhibitors. The user-friendly interface of the self-service Portal enables exhibitors to manage their content easily on their own. Additionally, automated workflows and notifications ensure that all necessary steps are followed in time.

Black settings icon on grey background.

Improved Booth Customization

The platform allows exhibitors and sponsors to design their booths according to their needs, which is the perfect solution to help organizers save time and guarantee that your exhibitors will be happy with the results! Logos, banners, or links can be added according to exhibitor and sponsor status, allowing real-time updates if needed.

Black dialogue box icon.

Enhanced Communication and Collaboration

The communication system in the Exhibitor Management Software provides a centralized platform for seamless communication between organizers and exhibitors. This tool facilitates sharing documents, updates, and important information efficiently, fostering collaboration and ensuring that all the parties are on the same page.

Analytics chart icon.

Relevant Analytics

Our software offers real-time analytics and tools that are relevant for both exhibitors and organizers. These can be easily accessed and imported from the virtual platform to review later.

sponsored-symposia-pic

Sponsored Symposia Satellite

CTI offers a comprehensive suite of solutions that includes streaming, recording, and polling or Q&A, all crafted to elevate engagement and accessibility for sponsored satellite sessions. These sessions can be seamlessly integrated into separate programs, with access restrictions based on registration types.

CTI goes beyond offering raw video files. Rehearsals and guidance are provided to make sure the sessions run smoothly. After the meeting, we offer video editing services and Webcast on-demand, which clients can later use for their own purposes. Furthermore, cOASIS provides insightful attendee analytics for sponsors and exhibitors.

Tools for Sponsored Sessions/Symposia

Create an inclusive meeting environment and bring your audience together

Icon representing a tool, indicating settings.

Relevant Engagement Tools

We know the most important part of these sessions is the content, aimed at identifying and acquiring new leads. These sessions can be accessed from many different places, facilitating lead acquisition. cOASIS also offers relevant engagement tools for your scientific sessions and industry satellite symposia: chats and polls.

Black icon representing a person with a grey background.

Discover and Analyze Your Attendees

You can let attendees send their questions through the chat during the event. Polling is another great tool to engage the audience, allowing them to vote on the different topics being discussed. It is also a powerful way to discover and analyze your attendees’ behavior with the reports that we generate for you. Setting up a poll is easy with cOASIS!

Black icon representing a video timeline.

Post-editing services

Additionally, you can benefit from our Webcast service. We record and edit your sessions, and convert them into video files that exhibitors can use for their own website, or they can be displayed on the virtual platform as on-demand content. Moreover, we provide post-editing services if you wish to edit the video after it’s published!

Why Choose cOASIS Exhibitor Management Software?

The most complete tool for exhibitors and sponsors.

Black icon representing an eye in a grey background.

Increased visibility

  • Static or rotating banners
  • Logos
  • Multiple gateways to sponsored sessions and exhibitor booths
Tools icon representing settings.

Custom benefits

  • Depending on the level
  • Premium visibility opportunities for high-level sponsors
  • Additional content upload for exhibitors’ booths
Black box icon in a grey background.

Custom booth design

  • 2D booths for the maximum content flexibility
  • 3D booths for the full virtual effect
Black icon representing an eye in a grey background.

Active Interaction and Engagement

  • Interaction can be at an individual or group level
  • Exhibitors can choose between video or text chat
  • Attendees can leave their questions in the chat even if the exhibitors are offline
  • Booth visitors can also send e-mails or in-app messages to the exhibitors
Black icon representing a box in a grey background.

Self-Service Tools & Analytics

  • Dedicated portal
  • Self-upload, edit, and preview functions
  • Real-time lead generation analytics
Previous
Next
White eye icon with blue background representing increased visibility.

Increased visibility

Icon of three squares and a plus sign referring to customization options.

Custom benefits

Settings icon.

Custom booth design

Active interaction icon.

Active Interaction and Engagement

Chart icon with a circle around it.

Self-Service Tools & Analytics

How can we help you achieve your goals?

Tell us more about your events and needs.

Contact Details

Reach out to us in the nearest office.

Chicago

500 North Michigan Avenue,
Suite 800 Chicago, IL 60611, USA

Vienna

Nußdorfer Strasse 20/22
1090 Vienna, Austria

Write to us

We will get back to you