Exhibitor Management Software

The best tool to give sponsors and exhibitors the value and visibility they are looking for.

Making Exhibitor Management Easy

Managing exhibitors and sponsors is one of the most important but time-consuming parts of the job. Thanks to cOASIS exhibitor management software, exhibitors can set up everything they need from start to finish with just a few clicks! They can upload, edit, and preview content while accessing lead generation statistics, all within the same platform. 

Exhibitor Management Software

Exhibitor Management Software Enhances Visibility

Our platform offers different ways to present content depending on the exhibitor/sponsor level. Static or rotating banners, as well as logos, can be displayed throughout your meeting site. Higher-level exhibitors can upload large banners for increased visibility. These banners can link to their sessions/satellite symposia, booth, or an external site. We track the impressions and clicks, which exhibitors and sponsors can later access and view through the self-service portal.

Proactive Interaction

You can encourage active engagement by using our exhibitor chats for your 2D or 3D booth. Attendees can send their questions through the chat, even if the exhibitor is offline. Once the booth representative is back online, they can reply to the attendees individually. What’s more, panels can be shared with other booth reps who can send private messages to each other.

We also facilitate interaction and networking through our exhibitor booth:

  • 1-1 video chat
  • Group video chat
  • Text chat
  • E-mail/in-app messages
  • Polls
Exhibitor Management Software
Exhibitor Management Software

Self-Service Portal

They can also choose the categories and other filters where they are listed. Meeting administrators can set restrictions and requirements beforehand. We know that every client is different; that is why cOASIS, exhibitor management software offers level-based packages, allowing you to set preferences individually according to the level of your exhibitors and sponsors, including unique features for platinum users. We keep it simple, so your clients can see the value in your event and come back every year!

Lead Generation Statistics

You can access real-time statistics and reports for both exhibitor booths and sponsors through the Portal. Our system tracks visitors and their actions, making it easy to detect the most popular booths and links. We also include “impressions” for potential viewers and banner clicks. All this information is organized in user-friendly charts that show segmentation by region, registration code, and member type. The reports can be downloaded from the Portal as an Excel file for further analysis. 

Sponsorship Click

Time of the clicks

Which attendees clicked each link

Tools for Sponsored Sessions/Symposia

We know the most important part of these sessions is the content, aimed at identifying and acquiring new leads. These sessions can be accessed from many different places, facilitating lead acquisition. cOASIS also offers relevant engagement tools for your scientific sessions and industry satellite symposia: chats and polls.

You can let attendees send their questions through the chat during the event. Polling is another great tool to engage the audience, allowing them to vote on the different topics being discussed. It is also a powerful way to discover and analyze your attendees’ behavior with the reports that we generate for you. Setting up a poll is easy with cOASIS!

Additionally, you can benefit from our Webcast service. We record and edit your sessions, and convert them into video files that exhibitors can use for their website, or they can be displayed on the virtual platform as on-demand content. Moreover, our exhibitor management system provides post-editing services if you want to edit the video after it’s published!

Exhibitor Management Software
Exhibitor management software

Custom Booths

You can use one of CTI’s templates, or customize the design to your liking; it’s up to you! 

Our 2D and 3D Booth options offer:

Why Choose cOASIS Exhibitor Management Software?

Increased visibility

-Static or rotating banners
-Multiple gateways to sponsored sessions and exhibitor booths

Custom benefits

-Depending on the level
-Premium visibility opportunities for high-level sponsors
-Additional content upload for exhibitors’ booths

Custom booth design

-2D booths for the maximum content flexibility
-3D booths for the full virtual effect

Active Interaction and Engagement

-Interaction can be at an individual or group level
-Exhibitors can choose between video or text chat
-Attendees can leave their questions in the chat even if the exhibitors are offline
-Booth visitors can also send e-mails or in-app messages to the exhibitors

Self-Service Tools & Analytics

-Dedicated portal
-Self-upload, edit, and preview functions
-Real-time lead generation analytics


How can we help you achieve your goals?

Tell us more about your events and needs.

Reach out to us in the nearest office.


500 North Michigan Avenue,
Suite 800 Chicago, IL 60611, USA


Nußdorfer Strasse 20/22
1090 Vienna, Austria


1700 Cannon Road
Northfield, MN 55057, USA

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