Artificial intelligence is transforming every industry, and the meetings and events world is no exception. Tools that once felt experimental are now part of everyday workflows, reshaping how teams plan meetings, manage content, and bring scientific knowledge to global audiences. For scientific and academic conferences especially, AI has opened the door to greater accuracy, stronger integrity, and far more efficient processes.
At CTI Meeting Technology, we’ve always believed that technology should simplify the complex. For more than two decades, our mission has stayed the same: empower associations, PCOs, and event organizers to deliver reliable, accessible, and impactful scientific meetings. As AI continues to evolve, it offers not only new capabilities, but new opportunities to remove friction, strengthen trust, and support the people behind the world’s most important events.
That’s why we’re excited to introduce cOASIS: Intelligence—a new module launching this April that brings powerful, workflow‑integrated AI capabilities directly into the cOASIS ecosystem. Built to reduce administrative burden, enhance scientific integrity, and make content more accessible to attendees everywhere, cOASIS: Intelligence represents the next step in CTI’s ongoing commitment to innovate responsibly and meaningfully.
Why AI and Why Now?
The role of AI in event management is evolving quickly. While some teams are still exploring how best to use it, one thing has become clear: AI, when implemented thoughtfully, can significantly reduce manual work and increase accuracy without compromising privacy or quality.
Here are a few realities shaping the industry today:
- Events are more global than ever. Attendees expect content that meets them where they are, in their language, on their device, and at their convenience.
- Scientific content is growing fast. Conferences may receive thousands of submissions in a matter of days, putting tremendous pressure on reviewers and committees.
- Accessibility is essential. With diverse audiences and evolving WCAG standards, making content accessible is more than a requirement—it’s a responsibility.
- Video dominates meeting content. Virtual and hybrid formats have made high‑volume video a core part of the learning experience, requiring new tools for transcription, indexing, and discovery.
- Teams need automation that fits naturally into their workflow. Exporting files, switching tools, and manually re‑uploading results slows teams down and increases errors.
cOASIS: Intelligence is built to address these realities directly, with AI tools embedded seamlessly inside the workflows teams already know and trust.
Introducing cOASIS: Intelligence
Launching April 2026, cOASIS: Intelligence is a comprehensive new module within the cOASIS platform that integrates advanced AI capabilities to streamline processes across meeting management, content accessibility, scientific review, and attendee engagement.
Rather than building isolated AI features, CTI has taken a deliberate approach:
- Embed AI tools within existing workflows.
- Protect meeting content with strict safeguards.
- Enhance (but not replace) the expertise of scientific and professional teams.
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Below is a first look at what’s coming:
1. AI Transcription: Simplifying Accessibility
High-quality transcription has long been a bottleneck for event teams. Traditional manual or outsourced workflows can delay availability by days and introduce inconsistent standards.
With cOASIS: Intelligence, transcription becomes seamless.
Key Capabilities
- Automatic English transcription processed directly within the video.
- Consistent formatting aligned with accessibility standards.
- Drastically reduced turnaround time.
- No file exporting, reprocessing, or external tools required.
- Content remains securely contained within the cOASIS environment.
This means faster, more accessible content, without the extra steps.
2. AI Translation: Breaking Down Language Barriers
As meetings grow more global, language accessibility must scale with them. AI translation within cOASIS: Intelligence provides nearly instant subtitles in 29 languages, including:
- English
- Spanish
- Japanese
- Arabic
- French
- German
- Portuguese
- …and many more
Why this matters
Attendees bring diverse backgrounds, and language shouldn’t be a barrier to engagement. With automatic subtitles generated during upload, content becomes instantly more inclusive and easier to understand. Translations appear automatically as captions in the video, ensuring a smooth experience on the web and mobile without any additional configuration.
3. AI Search: A Smarter Way to Explore Video Content
Captured meeting content and presentations may be hours long. Time that many of your attendees may not have. AI-supported search enables users to find relevant content more easily by including:
- Advanced video indexing.
- Keyword-level navigation.
- Cross-presentation discovery.
- Useful timestamps.
This transforms your meeting library into a dynamic, searchable knowledge hub.
4. AI-Assisted Scientific Review: In Partnership withReviewerZero
One of the most transformative impacts of cOASIS: Intelligence will be on the scientific review process.
Each year, more than 400,000 submissions move through cOASIS. Many conferences receive a surge of abstracts in just a few days—leaving reviewers and committees with significant workload and tight timelines.
Historically, crucial integrity checks (plagiarism, authorship signals, AI detection, and more) have happened at the journal stage, not during submission.
This can create unnecessary risk and delays, including:
- Questionable content entering review.
- Manual escalation cycles.
- Increased workload for committees.
- Delayed timelines.
To address this, CTI is launching a strategic partnership with ReviewerZero, a leader in AI-assisted research integrity screening.
This partnership embeds journal-grade integrity tools directly into the submission workflow—automatically, by default, and without adding steps for organizers.
What this integration brings to cOASIS:
- Abstract Flash Check: Instant AI-powered feedback for submitters, helping them improve quality before volunteer review.
- Abstract Review Screening: Deeper analysis for program committees, including AI detection and plagiarism scanning.
- Content Integrity Review: Advanced checks for manuscript-like materials, supplementary files, and small presentations, including reference integrity (e.g., hallucinations), generated AI figure detection, statistical analysis, and table duplication.
Why it matters
This integration reinforces CTI’s longstanding commitment to trust, transparency, and scientific rigor.
Daniel Acuna, Founder of ReviewerZero, summarizes it well:
“Together, we can bring scalable integrity checks and AI-assisted review directly into conference workflows, helping scientific communities catch issues earlier and focus on advancing knowledge.”
And from CTI’s CEO, Mark Coe added:
“Our clients depend on us to keep their submission and review processes moving quickly, but also responsibly… This partnership is about giving scientific committees the tools they need to trust what’s coming through their pipelines—at the exact moment it matters most.”
5. What’s Next
The April release is just the beginning.
cOASIS: Intelligence is built as a long-term foundation which will grow steadily to support new capabilities, refine existing workflows, and deliver even greater value over time.
The CTI team is already exploring future enhancements that will deepen the module’s impact. These developments will focus on strengthening accessibility, supporting reviewers and committees, improving content discoverability, and enabling smarter workflows throughout the full meeting lifecycle.
Whatever comes next, the guiding principles remain the same:
- AI should simplify, not complicate.
- Enhancements should feel natural and integrated.
- Client content must remain secure and protected.
- Innovation must serve real-world needs and real people.
As AI evolves, CTI will continue to deliver tools that help organizations work more efficiently and make meetings more accessible, insightful, and impactful.
Security, Privacy, and Responsible AI
All AI capabilities within cOASIS: Intelligence are implemented with strict safeguards:
- No meeting data is used to train external large language models.
- All processing occurs within secure, fenced-off environments.
- Clients maintain ownership of their content and intellectual property.
- Workflows are embedded inside cOASIS, no unmanaged exports or third-party exposure.
A New Path Toward Scientific Meeting Management
Scientific conferences bring together ideas, discoveries, and communities from around the world. Behind each successful meeting is a tremendous amount of work—from submission and review to video production, accessibility, program building, and publishing.
cOASIS: Intelligence is designed to support that work, reduce manual effort, and elevate the entire experience for organizers, committees, and attendees alike.
As we move toward the April launch, we’ll share more updates, demos, and guidance to help teams prepare for what’s coming. This is only the beginning of what AI can bring to the scientific meetings landscape, and we’re excited to build it alongside you!
Book a demo with our team to discover how AI‑powered workflows can transform your submission, review, and content management process.
