New! Participation Portal for Speakers with One or Many Roles
A
The Navigation Bar clicks to each role for the participant with red alerts for notifications and incomplete tasks.B
Status Dials show deadlines for participant's contributions and current completion rates.C
Gold bands next to Titles indicate incomplete contributions; Green bands indicate complete.D
The portal also provides links to other important information about that meeting.
CTI Email Notifications and Participation Portal keep program planning on track for all meeting participants.
Email to Accept or Reject Submissions
Use CTI notification templates to accept or reject abstract submissions and session proposals. Provide relevant feedback with the rejections and, with the same email, acquire confirmation and additional information from the accepted speakers.
Speaker Invitations and Information Collection
Use templates to invite Speakers and Moderators that, upon acceptance, include checklists and links to upload their materials, including bio's, photos, disclosures, presentations and handouts.
Notification Dashboard
One central place that tracks all notifications sent, all replies, and those who need additional follow-up. A handy link pops up an email with the address and salutation already populated.
Participation Portal—The One-Stop Communications Hub
Participants login to see all notifications, reminders and incomplete tasks in one place. No worries about missed emails. With direct links to complete submissions, reviews, disclosures, session building, and for more information about the meeting.
Efficient Disclosure Collection
With Single Sign-On or CTI's Disclosure Database, participants need only enter meeting-wide disclosures one time and they will populate for other roles. Disclosure can also be required before new abstracts are submitted or reviews started with alerts posted in multiple locations on the Participation Portal.
Staff Tip from Bill
You have a submitter’s full attention with your acceptance notification. Use that email to confirm participation in a special event or collect more information.
New! Drag & Drop Session Scheduler for Staff and Volunteers
The cOASIS Sessions Grid tool presents a graphic display of locations and time blocks, as well as a list of unscheduled sessions. The user can drag a session into the grid to program it, and all the related data (session start and end times, session location, session type, etc.) will be instantly updated in the cOASIS programming database. The grid's color-codes can assure that only sessions of a specific type or topic can be placed into given time slots or locations.
Efficient, engaging tools for volunteers and staff to build and schedule sessions with maximum efficiency.
Head(er) Start
Assign speakers and presentations to sessions with CTI’s comprehensive Session Entry Form, which provides header fields for title and description, but also key criteria like topic or track that can guide later scheduling.
Session Scheduling Grids
Drag and drop Session Blocks on the grid to set day, start/finish times and location. If blocks are moved, scheduled data is instantly updated in the meeting database. For large meetings, import schedules from Excel spreadsheets or from index card scan codes.
Color Code by Track or Type
Use colors to code Session Blocks by type or topic. Then assign colors to grid sections to assure the ideal content mix.
Volunteer Tools for Session Building
To save valuable staff time, volunteers can be assigned tools to build a specific session. They can also use the tools to reach out to other members for additional help with the session.
Catch Conflicts
Reports show if speakers are double-booked and if their schedules can be accommodated by slotting their presentation at the end of the later session.
Staff Tip from Molly
Use “Business Intelligence” from the CTI Datamart to look at data from multiple meetings to see distribution of topics,
institutional representation, or if abstracts were ever used before.