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March 17, 2020
CTI’s Virtual Options Help Cope with Coronavirus
CTI’s Virtual Options Help Cope with Coronavirus

Since the Coronavirus has struck with such dire consequences for the meeting industry, our clients have asked us to develop a “virtual” experience for those who cannot attend or participate as planned. We can now offer three options to help cope and have started implementation for some clients. They are as follows:

OPTION 1 – The meeting has been canceled, but accepted content lives on the web in a Dynamic Archive

Goal: Provide a vibrant web presence where Presenters can feel that their research is still getting significant exposure to informed colleagues and receive valuable feedback in return.

Solution: A website where viewers are encouraged to interact with presenters for both oral presentations and posters. Calendars help to emulate the meeting experience and make the content more accessible.

OPTION 2 – The meeting has been canceled, but a Virtual Meeting has been scheduled to provide real-time interchange between remote Presenters and remote Attendees.

Goals:

  • Provide a virtual experience where remote Attendees can look at a screen in their home or office and see a moderated Session with remote Presenters clicking through their Presentations in real-time.
  • Provide the capability for immediate feedback and collaboration with the guidance of Moderators or Chairs.
  • Provide remote Presenters with access so they can present from home or office.
  • Provide remote Moderators with a tool to queue up presentations and assign control to remote Presenters.

Solution:

  • A streaming site for remote “Attendees” where they can watch sessions and the associated presentations in real-time and interact with the session’s participants.
  • A living Calendar that shows sessions and their presentations in progress and those that are upcoming. Viewers can click into sessions to participate.
  • An ePoster gallery where viewers can click into ePosters at scheduled times to hear Presenters discuss their research in real-time. They can click in at other times to interact as well.

OPTION 3 – The meeting will proceed, but with the capability for Presenters to present remotely from their homes or offices, and for Attendees to view remotely as well.

Goals:

  • Provide a means of participation for Presenters and Attendees who may have difficulty traveling to the meeting.
  • Provide the capability for immediate feedback and collaboration with the guidance of Moderators.

Solution:

  • Provide remote Presenters with access so they can present their PowerPoint presentation from home or office and interact with others on site along with other remote participants in their sessions.
  • Provide onsite Moderators with a tool to queue up presentations and assign control to remote Presenters.
  • Provide remote “Attendees” with a streaming site where they can watch sessions and the associated presentations in real-time and interact with the onsite participants.
  • Capture the stream into a file for future viewing.
  • A living Calendar that shows sessions and their presentations in progress and those that are upcoming. Remote Attendees can click into sessions to participate.
  • An ePoster gallery where remote Attendees can click into ePosters at scheduled times to hear Presenters discuss their research in real-time or click in at other times to interact.

If you wish to attend a virtual meeting or get more information about CTI’s virtual options, please email Thomas Gumbel, who will make the necessary arrangements. In the meantime, the CTI family sends you our best wishes for your health and safety during this difficult time.